Tips for Working Effectively from a Small Home / Apt During the Pandemic

I recently published a post entitled: Creating a Makeshift Home-Office in a Small Space, and it sparked further questions from readers who are feeling cramped and distracted while trying to maintain a productive workflow since relocating their workspaces to their compact, shared residences due to COVID-19..

Above: Screenshots from our 1-minute IGTV video about streamlining a small home-office.

Many of you have requested help with establishing and maintaining more efficient practices for working in tight quarters with a partner, roommate and/or children ever-present, so here are 14 accessible tips I’ve learned over the course of a dozen years of operating a business full-time from small residences.

Photo from 2017

Keep in mind that some days will undoubtedly be more challenging than others, but the privilege of working from home is something to acknowledge and keep in mind. So many people are suddenly out of work across the globe, and medical professionals, delivery personnel and workers tied to essential businesses are putting themselves at risk to keep the rest of us safe. Staying home— even if it’s not your preference— is important for our communities, so let’s make it work. 

Make your bed
Studies show that people who make their beds tend to be more productive. But in a small space, I think that making the bed is doubly important. With limited square footage, the bed can become a useful surface for random tasks throughout the day, such as sorting/filing/printing papers.

Carve out time for self care
Whether it’s as simple as brushing your teeth, washing your face or taking a shower— or more involved, like doing Yoga, making coffee/tea/a smoothie, putting on makeup if that’s your preference, and/or taking your pets for a (responsible!) walk, make sure to carve out time in your morning before work to accomplish the things you’d normally do before leaving your home for an office job.

Get dressed
I know this is often recommended to the point of exhaustion. Still, it really is helpful— even if you’re not on Zoom / FaceTime meetings during the day.

Set up a pop-up workspace if you don’t have a dedicated one
If you have a dedicated desk or dining table, fantastic. If not, create a pop-up workspace. Depending on your living situation, this might mean converting an end table into an office, employing a collapsible bistro table, or using a lap tray in bed. Whatever it is, set yourself up with the tools you’ll need throughout the day, so that you won’t loose your train of thought or productivity by having to get up and find supplies (and thus risk getting distracted) while you’re in a positive workflow. If possible, set up shop by a window, or place a mirror nearby to reflect the natural light from the closest window. In situations like these, I believe it can be emotionally beneficial to get some exposure to nature and/or your community while you work.

Clock-in
Set a time to start and stick to it. I believe this is why I have been so productive at working from home over the past dozen years. When I first began working remotely, I had a client with whom I had to check in every morning at 8AM, and that obligation provided a me with a sense of formal structure, much like a standard office does.

Set your phone timer for scheduled breaks
When you’re working from home, it can be tempting to hop up and take care of chores around the house. Overall, it’s a great gift to be able to check off your personal to-do list while simultaneously addressing your professional duties. But the reality is that this can be distracting and derailing. Instead of succumbing to the urge to steal random moments to manage chores, set timers on your phone to coincide with the times of day you’ll likely need a brief break to stretch and use the bathroom. At those intervals, allot an extra handful of minutes for calling a friend, getting a snack, doing the dishes, watering the plants, tending to personal matters, etc. Let your parter / child / roommate know when these breaks are scheduled so you can touch base or get out of each others way if needed. When your timer sounds again to signify the break is up, back to work!

Try earbuds or noise-canceling headphones
Whether you prefer to listen to music, need silence, or simply can’t stand another minute of your housemate’s keyboard clacking, invest in a pair of earbuds or noise canceling headphones if possible. 

Consider a curtain or screen
It might be worthwhile to use a makeshift curtain, accordion screen or a room divider of some sort to cordon off your work zone. (There’s plenty more about this topic in my book, Small Space Style.) Beyond adding a sense of privacy, this can provide physical and symbolic boundaries for those with whom you share your home. It can also keep your eager eyes in check when they’re tempted to wander over to the snack shelf or laundry pile when they should be focused on your work instead. 

Practice In-House Texting
This might seem absurd in a small home or apartment, but consider texting your partner/roommate/etc. or asking them to text you if something needs to be discussed. That way you will see the text when you choose to look at your phone and can then respond accordingly, rather than being yanked abruptly from a focused moment. (Adam and I often do this, even though we live in under 400 sqft… it works.)

Explore storing your administrative supplies in more than one area if you’re feeling cramped
While it’s handy to keep your must-haves within arm’s reach (as mentioned in tip 4, above), you don’t need to cram ALL of your supplies into one area in your small home office. If you rarely use a printer but have one, perhaps store it somewhere else so that you don’t feel like your work zone is taking over your home. (Examples of this can be found in the IGTV video linked at the start of this post.) Same goes for bulky files, business tools, etc— especially if you’re sharing them with someone else in the home. Spreading accessories out will aid with storage, but it will also allow all parties to use the same items throughout the day without distracting each other when crossing zones to borrow this-or-that.

Temporarily delete apps that distract
If you’re tempted to check non-essential apps on your phone, consider deleting them during the work day, and reinstalling them after you’ve “clocked out”.

Clock out
Just like clocking in, a clocking out routine can be useful for maintaining a live/work divide. Stow office items until the next work day, freeing up your home for personal activities and family time.  

The night before, set up an activity for your kid(s) for the morning
If you’re feeling like the mornings are too hectic, analyze why. Do your kids need something to keep them safely occupied while you go about your self care routine and/or prepping your workspace? Perhaps plan and set up an activity for the morning that will keep them happy so you can stick to your schedule. 

Prep Meals
If you find yourself hanging out in the kitchen more than you normally do, perhaps prep your meals and snacks in advance. This can prevent wasted time, and while potentially encouraging a healthier diet since we all need to keep our immune systems healthy while this virus circulates through our communities. Not only that, but preparing food in advance is a wise way to ration food within your household, limiting possible exposure from potentially avoidable grocery shopping trips and/or deliveries. 

Remember: We’re all in it together. You’ve got this.